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Parish Privacy POLICY
Who are we?
This parish is part of the Catholic Archdiocese of Dublin. The parish is a registered charity
(charity no. CHY7424). The Parish Priest/Administrator/Moderator is the data controller for the
parish, in other words he is the person responsible for making sure your data is safe and secure.
Baptism Registers
The Archbishop is the sole controller of the personal data and special category data contained in
the Baptism Registers held in Parishes of the Archdiocese with respect to storage and retention
of data, standard and special annotation of data and alteration of data. The Archbishop, along
with the Parish Priest/Administrator/Moderator assigned to the Parish which holds the Baptism
Register, are each a joint controller of the personal data and special category data with respect to
collecting and recording of data in the Baptism Register.
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification
can be through the information alone or in conjunction with other information in the data
controller’s possession or likely to come into such possession. The processing of personal data is
governed by the General Data Protection Regulation or the GDPR and the Data Protection Act
(2018).
Who does this Privacy Notice apply to?
This Privacy notice is for all those whose personal information is dealt with in any way by the
parish including parishioners, clergy, staff, volunteers, contractors, suppliers and visitors and
there may be others.
What is the lawful basis for processing your personal data?
The GDPR requires specification in the Privacy Notice of the lawful basis for processing
personal data. Below are the lawful bases which are relevant to our processing activities;
Where consent has been obtained. This can be withdrawn at any time.
Compliance with a legal obligation
Performance of a contract, or to take steps to enter into a contract
To protect a person’s vital interests
Legitimate interests – this includes any activities that involve advancing and maintaining the
Roman Catholic religion.
Where processing is carried out by a not-for-profit body with a religious aim provided: -
o the processing relates only to members of the congregation or former members (or
those who have regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent.
Baptism Registers held in Parishes of the Archdiocese
Where personal data and special category data is processed in the Baptism Registers held in
Parishes of the Archdiocese, the Archbishop relies on the legitimate interests in preserving the
information contained in Baptism Registers because such registers consist of a record of the
administration of certain sacraments in the Roman Catholic Church. It is essential that the
Archbishop maintains a record of certain sacraments which may only be administered once in
the Roman Catholic Church. As personal data contained in the Baptism Registers is special
category personal data, the Archbishop must have an additional lawful basis for processing. The
Archbishop relies on processing carried out in the course of his legitimate activities with
appropriate safeguards and the processing relates solely to members or former members of the
Roman Catholic Church, and personal data is not disclosed outside the Roman Catholic Church
without the consent of the member/former member concerned.
What personal data do we process?
The parish will process some or all of the following types of data, where necessary to perform
our duties;
Names;
Contact details – telephone numbers, addresses, email addresses;
Information about the Sacraments of Baptism, Confirmation, Marriage and Holy Orders;
Information relating to donations as required for audit purposes and the Charities Act
(2016);
Safeguarding information on staff, clergy and volunteers as required by the National
Safeguarding Office;
Information relating to gender, age, date of birth, marital status;
Information gathered for the furtherance of faith development supports and services;
Information relating to education/work histories, academic professional qualifications;
Some of the personal data we process will fall under the category of sensitive personal
data as it will identify your religious belief. There may be other categories of sensitive
personal data processed including information on health (e.g. pilgrimage requirements),
details of injuries (e.g. legal claim), trade union membership (for a staff member).
How does the Parish process personal information?
We use your personal data for purposes included among the following;
to enable us to meet all legal and statutory obligations;
to deliver the Church’s mission to our parish community and to carry out other
voluntary/charitable activities for the benefit of our parish community;
to minister to our parishioners and provide you with pastoral and spiritual care (such as
visiting the sick or the bereaved);
to organise and facilitate ecclesiastical liturgies for our parishioners, including funerals;
facilitate the sacraments of Baptism, First Holy Communion, Confirmations and
Marriage;
to promote and assist the mission and growth of the Church in the Diocese of Dublin;
to carry out comprehensive Safeguarding procedures in accordance with best;
safeguarding practice with the aim of ensuring that all children and vulnerable adults are
provided with safe environments;
for those involved in the management of the parish we use the personal information you
provided to enable both the parish and you to carry out your role effectively (e.g.
members of the pastoral council, finance committee etc.);
for lay people who assist in all aspects of parish life including the creation of rosters,
being involved in parish sacramental teams etc., we use your information to assist you in
your various roles. Without such information it would not be possible for you to function
effectively in your role in our parish;
To fundraise and promote the interests of the parish and process donations e.g.
information supplied by donors to use in supporting our work
To maintain our own accounts and records e.g. putting agreements in place, invoicing
and making payments. Personal data held in this regard forms part of our contractual
arrangements with you;
To send you the parish newsletter;
To deal with your request;
To manage our staff, volunteers and contractors;
Our processing may also include the taking of photographs, live streaming via the
webcam, or capturing images in our CCTV;
On occasion the parish has to share your personal data with the Diocesan offices. To
enable this to happen compliantly a Data Processing Agreement has been put in place
which is signed by the Parish Priest/Administrator/Moderator and counter-signed by the
Archbishop. Examples of this sharing include contact with Chancellery in relation to
sacramental issues; HR in relation to employment issues; Finance in relation to tax on
donations and other areas affected by the Charities Regulation; Child Safeguarding for
Vetting and Safe-guarding issues. This list is not exhaustive.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared where
appropriate;
Information may be shared with statutory or church bodies for tax relief purposes or for
law enforcement agencies for the prevention and detection of crime;
Information may be shared with third parties who assist us with our work;
We reserve the right to release personal data without your consent where permitted by
law or to meet a legal obligation.
How long do we keep your personal data?
We keep your personal data for as long as it is need and in line with our Retention/Disposition
schedule. Some records are permanently kept and these will be placed in the Parish/Diocesan
Archives.
In relation to the Baptism Registers held in the Parishes of the Archdiocese, personal data and
special category data are retained in perpetuity, in order to achieve the purpose of correctly
administering certain sacraments that may only be undertaken once in a person’s lifetime.
How is our information kept safe and secure?
We comply with its obligations under the “GDPR” by keeping personal data up to date; by
storing and destroying it securely; by not collecting or retaining excessive amounts of data; by
protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring
that appropriate technical measures are in place to protect personal data.
Baptism Registers are annotated upon administration of the Sacraments of Confirmation,
Marriage or Holy Orders to an individual. Where an individual receives any of these sacraments,
a note will be made in the Baptism Register entry for that individual. Annotations are necessary
as it ensures the sacraments of Confirmation, Marriage or Ordination may only be undertaken
once during a person’s lifetime.
Your rights and your personal data
Unless subject to an exemption under the GDPR you have the following rights with respect to
your personal data: -
Right of Access – you can request a copy of your personal data from the Parish;
Right of Correction – you have the right to request that the Parish corrects any personal
data if it is found to be inaccurate, incomplete or out of date;
Right of Erasure – You have the right, in certain circumstances, to ask for the data we
hold on you to be destroyed. This is known as the Right to be Forgotten;
Right to Restriction of Processing – where certain conditions apply, you have the right
to restrict the processing of your personal data;
Right to Data Portability – you can request that the Parish transfer your data directly to
another data controller where we hold the data in an electronic format;
Right to Object –you have the right to object to certain types of processing;
Right to Lodge a Complaint with the Office of the Data Protection Commission.
When exercising any of the above rights and in order to facilitate your request, we may need to
verify your identification for security purposes.
Transfer of Data Abroad
We do not transfer personal data abroad.
Further processing
We reserve the right to review and amend this statement at any time without notice.
Contact Details
Please contact the Parish if you have any questions about this Privacy Statement or the
information we hold about you or to exercise all relevant rights, queries or complaints or email
dataprotection@dublindiocese.ie.
The diocesan privacy policy can be accessed on http://dublindiocese.ie/privacy-policy.
You can contact the Data Protection Commissioners Office on 00353 57 8684800 or
Lo-Call 1890 252 231 or by email at
info@dataprotection.ie.
Updated 24 March 2023
ADVENT 2021
Here are some ideas to help your celebration of the season of Advent:
a time of joyful waiting and expectation, of hope and trust in the promises of God.
Please use the buttons to explore the various ideas for you and your family.
We invite you to paint, draw, knit, sew or craft a Christmas Star to display in your window during Advent. Like the star that led the wise men to Bethlehem, your star symbolises your journey to meet Christ this Christmas.
Then, if you are out and about, you can see how many stars you can find before 25th December!
You can send in a photo of your star to us too!
Advent Ideas for Busy People
Please click the booklet picture to download.
Please click the map button
to download the booklet.
One family activity for each of the 4 weeks of Advent. Have fun!!
A Family Journey through Advent
ADVENT WREATH
Why not think about making an Advent Wreath for your home to help countdown through this special season? You could use greenery from the garden and get 5 candles: 3 purple, 1 pink and 1 white.
If you can't get different coloured candles just use 5 plain ones.
Spend some time each week to light the candles in turn and to pray together.
1
HOPE
2
FAITH
3
JOY
4
PEACE
Week 1
Light the
first purple candle
Child: God, we ask you to bless our family Advent Wreath. It has evergreen leaves, reminding us that you will always be with us…and it is shaped like a circle, with no beginning or end, just like your love for us is always there for us, surrounding us every day.
Adult: Jesus, we look forward to celebrating your birth at Christmas. Open our hearts to love all the people we meet each day.
All the family: Come Lord Jesus into our hearts and in our home.
Week 2
Light the
second purple candle
Child: Jesus, our brother, we ask you to bless our family during this Advent time. We light these candles to remind us that you bring light into our lives and into the world. We thank you for showing us how to show love and be kind and help those who need help.
Adult: God, your story of love for people all through time reminds us that you are with us, offering us light and hope. .Help us to trust in you this week.
All the family: Come Lord Jesus into our hearts and into our home.
Week 3
Light the
pink candle
Child: God, we light the pink candle today. This reminds us that you want joy for us…you want us to trust you and believe that you are there for us, even when things are hard.
Adult: Jesus, our friend, we thank you for the joy you give us as a family…for all the love and fun we enjoy together. Help us to share our joy with others.
All the family: Come Lord Jesus into our hearts and into our home.
Week 4
Light the
third purple candle
Child: Jesus our friend and brother, we ask you to bless all the people who are waiting to celebrate your birthday….help us to spend these days of waiting by showing love and kindness to everyone.
Adult: God, your love for us meant that you would give us your own Son. Help us to realise that you love us so much. We look forward to showing your love by being with you on Christmas Day.
All the family: Come Lord Jesus into our hearts and into our home.
CHRISTMAS
DAY
Christmas Day
Light the
white candle
Child: Jesus, our new born King, we thank you for coming into the world bringing us your peace and joy. Help us to follow the example of love you gave by being the best we can be.
Adult: God, you gave us the best gift this Christmas: the gift of your son, Jesus. Thank you for all the blessings that come from you.
All the family: Come Lord Jesus into our hearts and into our home.
Christingle
Christingle means Christ-light and is a fun activity to do with children. Using the instructions you can create this colourful symbol of the Christ we welcome at Christmas.
Our easy to follow guide, will help you also make this a time of prayer, reflection and sharing as you make the Christingle together.
Travelling
Crib
Why not use Advent as a time to set up a crib in your home? Move the Mary and Joseph figures around your home from the 1st Sunday of Advent as they make their way to where your crib is going to be and 'arrive' on Christmas Eve.
You could then do the same with the 3 Kings, and move those figures around the house from Christmas Day until they 'arrive' on the Feast of the Epiphany on 6th January.
If you do not have a crib set then you could make your own - using the Colour-in Nativity Set on this page.
PRAYERS FOR PLACING THE FIGURES
IN THE NATIVITY SCENE
Click on the picture to download prayers and reflections when placing figures in the crib
Bambinelli Blessing
Each year, on the 3rd Sunday of Advent, children gather with their families in St. Peter’s Square for “Bambinelli Sunday" and bring with them the figure of the Christ Child - the Bambinelli - from their family’s nativity scene. The Pope blesses the children and the figurines they have brought.
You may wish
to celebrate this same tradition
and use the Bambinelli Blessing
with your own Baby Jesus crib figure at home.
Bambinelli Sunday Blessing
God our Father,
you loved us so much,
you sent us your only Son, Jesus,
born of the Virgin Mary,
to save us and lead us back to you.
We pray that, with your blessing,
these images of Jesus might be a sign
of your presence and love in our homes.
Good Father,
give your blessing to all who gather with us
this Christmas - our family and friends.
Open our hearts,
that we might receive Jesus in joy,
always do what he asks of us,
and see him in those who need our love.
AMEN.
You may also like to bring your Baby Jesus figures to the outdoor Crib in Garristown and say the Blessing Prayer there too!